Bulk Operations

Bulk operations let you apply a template to many items simultaneously. Each item gets its own personalized update with variables resolved individually.

How to Use Bulk Mode

1. On your board, select multiple items using the checkboxes
2. In the bottom action bar, click Apps → Quick Updates
3. Choose a template from the picker
4. Review the confirmation dialog
5. Click Apply to All

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Selecting Items for Bulk Update

Select multiple items on your board, then access Quick Updates from the Apps menu.

Confirmation Dialog

Before processing, you’ll see a confirmation that shows:

• Item count — How many items will receive the update
• Sample preview — The resolved template for the first item, so you can verify it looks correct
• Personalization note — A reminder that each item gets its own resolved version

Quick Updates — Bulk Confirm

Bulk Confirmation Dialog

Review the item count and sample preview before applying the template.

Large selections

For selections over 100 items, a warning is shown. Bulk operations work with large selections, but they take longer to process. Consider whether a subset would be more appropriate.

Progress Tracking

Once you confirm, the operation runs in two phases:

Phase 1: Preparing

Quick Updates fetches data for all selected items (names, column values, etc.) and resolves variables for each one individually.

Phase 2: Sending

Updates are posted in batches. You’ll see a progress bar:

Sending updates... 48 of 120
████████████░░░░░░░░ 40%

Quick Updates — Bulk Progress

Bulk Progress — Sending Updates

Real-time progress bar showing how many updates have been sent.

Results Summary

When the operation completes, you see a summary:

• Succeeded — Number of items that received their update
• Failed — Number of items that encountered an error, with reasons listed
• Retry button — Re-attempts only the failed items (without re-fetching data)
• Done button — Close the dialog

Quick Updates — Bulk Results

Bulk Results Summary

See exactly how many updates succeeded and which ones need attention.

Error Handling

Individual item failures don’t stop the entire operation. Common failure reasons:

Reason	What to do
Rate limit reached	Click Retry — it picks up where it left off
Item deleted during operation	No action needed — skip it
Permission denied	Check your board permissions for those items

The Retry Failed button reuses already-resolved template data, so retrying is fast — it only re-sends the updates, it doesn’t re-fetch item data.

Tips for Bulk Operations

• Test with a small selection first — Select 2-3 items to verify the template looks right before running a large batch.
• Use variables — Bulk mode is most powerful when templates include variables. Each item gets personalized content.
• Check the sample preview — The confirmation dialog shows one resolved example. Make sure it looks right.
• Off-peak hours — For very large batches (500+), consider running during lower-traffic times.